What You Need To Know About Organizing a Concert

If you’re organizing an upcoming concert, you probably already know about the essential to-do items, from finding the perfect venue and booking great music to overseeing the logistics. The smaller details, though, can have a big influence on your audience’s experience and the success of your event. Details set you apart, and coming up with a plan to incorporate them ahead of time has been shown to prevent procrastination and help you get more done. For a well-organized concert a cut above the rest, try these often overlooked tips.

Make Your Audience Comfortable

For your audience to have a great time, feeling comfortable in every way is key. For example, bathroom rentals for concerts can make all the difference between an unpleasant experience for concertgoers and an enjoyable one. Looking after their needs sends your audience the message that your event is second to none, and something as simple as a restroom rental shows that you care. If your concert is outdoors, try providing folding chairs. Expecting cold weather the day of the concert? Try installing heat lamps throughout the space and providing plastic ponchos for an added layer of comfort.

Have Food and Drink Options Available

As people spend the day enjoying your live event, they’re bound to get hungry and thirsty. Make sure to provide plenty of easily accessible food options for your concertgoers. Snacking regularly is important for maintaining energy levels, which your audience will need to cheer on the next act! Easy foods to eat on the go include chips, hot dogs, candy and portable drinks, such as tea or bottled water. Be sure to provide some healthier options as well, like nuts, popcorn, string cheese or apples.

Promote Across Multiple Channels

Promoting your concert may be more straightforward than you think! Try posting on social media sites, which are sure to grab your audience’s attention. In-person handouts of flyers and posters are another classic option. You can also print announcements in the local papers or on your website. Another tip is to collect email addresses from your concertgoers and send them a follow-up email after the event. This will help you stay connected with your audience, and you can easily reach out to them for future concert announcements.

When it comes to organizing a concert, the details can make all the difference. Try these underestimated tips and you’ll be on your way to hosting a successful event!

Sally Tolliver

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